Word Processing 101 Three Ways To Opt For Efficiency Through Your Keyboard

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Word processing is one of the most basic, yet most important, tasks with which all computer users must become proficient. If you are just starting out, or if you’re looking for ways to make your word processing more efficient, this blog will show you three ways to opt for efficiency through your keyboard.

The first way to opt for efficiency through your keyboard is to use the find feature when working with long documents. As you can imagine, it can be difficult to find a specific word in a document that is thousands of words long. Fortunately, the find feature makes this task much easier. To use the find feature in Microsoft Word (which has several versions), hit Ctrl + F on your keyboard and type what you want to find into the search box.

At times, you may need to format certain words or phrases in a document. For example, if you are writing a research paper about cats and the word “cat” appears hundreds of times in your paper, you will probably want some instances of “cat” to be italicized and others not to be italicized.

Our livelihoods are dependent upon how we use our computers. And in the office, with its limited space for productivity, it is of paramount importance that we can be as efficient as possible. Many people utilize keyboard shortcuts to increase their efficiency. Here I will discuss three ways you can use your keyboard to make your word processing more efficient.

The first is an alternative to scrolling through multiple pages of text. If you have a large document, it can be cumbersome having to scroll up or down over and over again, especially if you are editing or proofreading something that requires a lot of checking and rechecking. How do you avoid this? Use the key combinations “Ctrl” + “Home” and “Ctrl” + “End.” These bring you straight to the top or bottom of your document without having to scroll there manually.

The second way is also very helpful when working with multi-page documents. Let’s say that you have finished writing your document but now must insert several pages of information somewhere in between. You have two options here: either insert the data and then try to remember where everything was before and reorder it accordingly, which can be very time consuming; or you can use the “Ctrl+Shift+F9” key combination to mark the spot

In our previous article, we explored the ways you can use your keyboard to make word processing easier, more efficient, and less time consuming. Below are three additional ways to navigate through your documents using only your keyboard.

**Keyboard Shortcuts**

Think of this as taking a shortcut through a city. Keyboard shortcuts allow you to skip over the mouse and use your keyboard instead. Some of the most commonly used shortcuts are Control C (copy), Control X (cut), and Control V (paste). A full list of Excel keyboard shortcuts can be found here: http://www.computerhope.com/shortcuts/excel07.htm.

**The Tab Key**

When entering data into an Excel spreadsheet or a Word document, pressing the Tab key on your keyboard brings you to the next cell or column. This is much faster than using the mouse to click on a new cell every time you want to enter in information. To move from left to right and top to bottom, press Tab until you reach the desired cell and start typing in your information there. The back tab (Shift + Tab) allows you to move backwards from cell to cell if needed.

Have you ever found yourself wasting time trying to find a certain command in the ribbon at the top of your Microsoft Word page? Or have you been trying to type a letter using your keyboard and kept having to reach over and use your mouse to click on different areas of the screen? There are three ways that you can use your keyboard to make word processing more efficient.

1. Use the shortcut keys.

Many commands in Microsoft Word have shortcut keys that allow you to access those commands with just a few taps on your keyboard. For example, if you want to save something in Microsoft Word, instead of going up to the File tab, then clicking Save As, simply press Ctrl+S on your keyboard, and you will be able to save whatever it is that you are working on. Shortcut keys are one way to save time when working in Microsoft Word. To find out what the available shortcut keys for Microsoft Word are, go down to the bottom left corner of the screen and click Help. From there, type in “shortcut keys” and a list of all of the available shortcut keys will come up. There is also a search bar where you can search for any specific command and see if there is a shortcut key for it.

2. Use the function keys

From the time you first learned how to write on a computer, you probably have been using your mouse more than necessary. If you’re like many people, you use your mouse to select text and graphics and to issue commands. But if you learn how to use keyboard shortcuts, you can often perform tasks with fewer clicks of the mouse.

In this article, I’ll show you three ways to save time by using the keyboard. To make it easier for you to follow along, I’ll use Microsoft Word as an example. However, many of these shortcuts are applicable in other word processing programs as well.

When it comes to word processing or other computer-based tasks, you can save yourself a lot of time with these three simple tips. They may seem obvious, but you’d be surprised how many people either don’t know about them or forget to use them.

1. Use the mouse only when necessary.

2. Learn keyboard shortcuts.

3. Use the numeric pad to navigate quickly around a document.

Using the mouse only when necessary seems like an obvious tip, but do you actually do it? Whether you’re surfing the web, writing documents, or doing other computer-based tasks, your hand spends most of its time on the mouse rather than on the keyboard. And every time your hand leaves the keyboard to move the mouse and then returns, you waste valuable seconds that add up throughout the day. So try conditioning yourself to avoid using the mouse unless absolutely necessary; learn where important buttons are located so that you can use the keyboard instead of the mouse to click them when possible (for example, using Tab and Enter).

Don’t like your keyboard? Don’t bother buying a new one. Just learn how to use it better.

Rather than opting for a new keyboard, learn how to utilize the one you have more efficiently by using three key shortcuts: Control/Command F (find), Control/Command H (replace) and Control/Command J (justify).

These three commands are found under the same key on both Mac and PC, so no matter which side of the fence you’re on, these commands will work for you.